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OSHA & HIPAA Policies


HIPAA:


Covered entities, such as dental offices, are required to maintain HIPAA policies and procedures to ensure the confidentiality, integrity, and availability of protected health information (PHI). HIPAA policies are living documents that should be reviewed and revised regularly, mainly as new technologies arise and new standards are issued.

OSHA: Dental

OSHA requires dental practices to maintain safety plans to prevent workplace injuries, illnesses, and deaths. Additionally, OSHA safety plans are living documents, meaning updates are required. For example, the Exposure Control Plan must be reviewed at least annually and revised when workplace changes occur.

HIPAA Policies We Include
  • Privacy Policies
  • HIPAA Privacy and Security Policy
  • Acceptance of the Definition of Protected Health
  • Information
  • Record Retention Policy (Includes Retention,
  • Decommissioning & Disposal)
  • Education and Awareness / Training Policy
  • Workforce Security (Includes Clearance, Sanctions, Termination)
  • Roles and Responsibilities Policy
  • Notice of Privacy Practices for Protected Health Information
  • Privacy Breach, Complaints & Violations Response Policy
  • Amendment and Restrictions of PHI Responsibility Policy
  • Request to Release PHI: Minimum Necessary Rule Policy
  • Accounting of Disclosures of PHI and Related Documentation
  • Security and Cybersecurity Policies
  • Email Policy
  • Edndpoint Protection Policy
  • Access Control Policy
  • Facility Access Control Policy
  • HIPAA Risk Assessment Policy
  • System Activity Review & Vulnerability Management
  • Security Incident Response Plan & Breach Notification
  • Contingency Plan
  • Data Backup & Disaster Recover Plan
  • Business Associate Policy
  • Acceptable Use Policy
  • Personal Devices Policy
  • Asset Management Policy
  • Asset Management Policy (Procurement and Inventory)
  • Transmission Security Policy
  • Audit Controls Policy
  • Network Management Policy
  • Network Segments
  • Intrusion Prevention Policy
  • Medical Device Security
  • State Specific Policy
  • Surveillance Camera Policy
OSHA Policies We Include
  • Site-Specific Safety and Infection Control Information
  • Work Exposure Control Plan
  • Post Exposure Management Policy
  • Exposure Forms Packet
  • Infection Control Policy
  • Employee Safety During Coronavirus Disease Policy
  • Job Hazard Analysis: Personal Protection Equipment
  • Respiratory Protection Program
  • Employee Forms Packet
  • Employee Medical Record
  • OSHA Training Policy
  • Safer Device Evaluation Policy
  • Annual Safer Device / Syringe Evaluation Form
  • Hazard Communication Program
  • Tuberculosis Control Program
  • Fire Prevention Plan
  • Emergency Action Plan
  • Nitrous Oxide Policy
  • Radiation Safety Policy
  • Laser Safety Policy
  • Waste Management Policy

Paper Manuals or E-Documents?


At Modern Practice Solutions, we provide a convenient and worry-free solution for managing your critical OSHA and HIPAA policy documentation. Rather than dealing with the hassle and headache of maintaining physical policy manuals, we offer a seamless digital file system that keeps you fully compliant without the mess. Your digital manuals are maintained on our end to ensure that they always adhere to the latest regulatory standards, with our experienced team handling the annual updates on your behalf. This eliminates the time-consuming task of manually revising and reprinting your manuals each year, allowing you to focus on running your practice efficiently. The digital format also saves you valuable storage space compared to bulky paper files, and you never have to worry about misplacing essential documents or wondering if they are the most current versions.

For those who still prefer a physical copy, we also provide the option to order printed and assembled policy manuals directly from us.

It’s a comprehensive, streamlined solution that keeps your practice compliant and organized with minimal effort on your part.

Tablet with a graphic representation of digital files hovering above.

Annual Audit Ready Program


Stay Audit-Ready Year-Round

As an Annual Audit Ready subscriber with Modern Practice Solutions, you benefit from a comprehensive system that keeps your dental practice consistently prepared for audits and inspections year-round. Therefore, rather than scrambling to get everything in order at the last minute, you can rest assured your critical OSHA and HIPAA compliance training is scheduled well in advance according to the required timelines. 

Proactive Compliance Training and Documentation

Your practice’s policies and documentation are also proactively maintained to ensure they are always up-to-date and compliant. An invaluable factor of the Annual Audit Ready program lies in the peace of mind and expert support you receive – if you ever have a question or if OSHA unexpectedly shows up for a surprise visit, you can contact the Modern Practice Solutions team for guidance. 

Expert Support for Inspections and Audits

We’ll walk you through, help you navigate the inspection process, and do our best to ensure your practice is all set before, during, and after an inspection. This comprehensive, hands-on approach takes the stress and guesswork out of regulatory compliance, allowing you to focus on delivering excellent patient care without the constant worry about failing an audit. With an Annual Audit Ready subscription, you can have confidence that your practice has a team of compliance instructors and admin who always have your back.